Introduction to the Module Unit
Purchasing Management is a unit offered to diploma students in business related courses to equip them with the right attitudes, knowledge and skills to be able to manage purchasing function effectively.
General Objectives
By the end of this module unit, the learner should be able to:
- Manage quality in procurement of goods and services
- Make sound sourcing decisions
- Apply appropriate buying techniques and skills in specific purchasing situation
- Demonstrate ethical purchasing behaviour
KNEC Syllabus: Topics/Course Outline Required by KNEC
Topic 1: Introduction to Purchasing
1.1. Objectives of purchasing and supply function
1.2. Importance of purchasing and supply functions
1.3. Ways of organizing purchasing and supply functions
Topic 2: Purchasing Structure and Organisation
2.1. Purchasing organisation structure
2.2. Status of purchasing
2.3. Centralisation and decentralisation
2.4. New approaches
Topic 3: Quality Assurance
3.1. Meaning of quality control and quality assurance
3.2. Aspects in quality assurance
3.3. Importance of quality assurance
3.4. Role of Kenya Bureau of Standards in Quality Assurance
3.5. Techniques of quality assurance
3.6. Types of quality standards
Topic 4: Sourcing
4.1. Supplier development programme
4.2. Building and maintaining suppliers
4.3. Evaluation of suppliers
Topic 5: Supplier and Market Behaviour
5.1. Market structure
5.2. Pricing Strategies
Topic 6: Purchases and Contract
6.1. Meaning of a contract
6.2. Essentials of a valid contract
6.3. Activities involved in contract formation
6.4. Types of contract
6.5. Rights, obligations and responsibilities of the parties to a contract
6.6. Types of purchases
6.7. Methods of controlling execution of a contract
Topic 7: Support Tools for Purchasing Decision Making
7.1. Tendering process
7.2. Forecasting technique
7.3. Investment appraisal techniques
7.4. Costing techniques
7.5. Model and simulation
Topic 8: Negotiation
8.1. Meaning of Negotiation
8.2. Importance of Negotiation
8.3. Phases/Stages of negotiations
8.4. Negotiation styles
8.5. Strategies and tactics of negotiation
8.6. Composition of a negotiation team
8.7. Qualities of a negotiator
Topic 9: Ethics and Integrity in Purchasing
9.1. Meaning of integrity and ethics
9.2. Importance of Ethics
9.3. Kenya Institute of Supply Management Code of Ethics
9.4. Role of Kenya Anti-Corruption Commission (KACC) in public procurement
9.5. Public officers code of ethics
9.6. Causes of unethical practices and behaviours within the public sector
9.7. Measures of eradicating unethical purchasing practices in the public sector
9.8. “Do’s” and “Don’ts” by the officers in public procurement
Topic 10: Emerging Issues and Trends in Purchasing Management
10.1. Emerging issues and trends in purchasing management
10.2. Challenges posed by emerging issues and trends in purchasing management
10.3. Coping with challenges posed by emerging issues and trends in purchasing management
Click Here to Download KNEC Past Papers for Purchasing Management
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